As Capital Law’s receptionist you will be the first point of contact for our people, clients, and guests. It’s a vital role in maintaining our excellent office experience, supporting our Office Co-ordinator, Office Manager, Facilities Manager and the wider business day to day.
Are we the business for you?
Capital is a growing business, we are a commercial law firm and a consultancy business with headquarters in Cardiff and offices in London and Paris. Working with clients across the country and around the world, we have developed a distinctive organisation, providing the highest quality services across the private, public, and third sectors. We aim to be exceptional, both in the way we work and in the combination of our services.
The role includes but is not limited to:
- Being the first point of contact for clients/ staff/ guests – meet/greet, providing refreshments
- Managing the incoming and outgoing post
- Working closely with the office Co-ordinator to ensure an excellent staff and client experience
- Management of switch board
- Management of reception email address and dealing with queries as they come in
- Assisting the London Office Coordinator with booking staff travel
- Ordering of stationary
- Working with the Office Co-ordinator, cleaners and chef on what stock we need weekly and placing orders.
- Ad hoc administration support on site – printing, copying files, sharing internal documents etc
- Assisting the Facilities and Office Manager with any ad hoc projects and tasks
- Arranging and sourcing couriers
- Organise and dealing with archive requests
- Cleaning coffee machine
- Management of Cegin area – reserving and setting tables, stock check (teas, water etc)
- Organising milk orders
- Arranging dry cleaning collections
You will ideally need the following:
- Receptionist or PA experience
- Commitment to providing excellent client service
- Excellent IT skills to include Microsoft Word, Excel and Outlook
- Excellent organisational skills, attention to detail, ability to multi-task, prioritise a high-volume workload and work to deadlines
- Ability to work well under pressure, adapt to changing requirements and see opportunities for improvement
- Flexible ‘can do’ approach with the ability to work proactively, use own initiative and offer solutions
- Team-focus with a flexible and collaborative approach to working with others, but also able to work alone.
- Confidence to communicate with all levels in order to manage expectations and maintain effective working relationships.
It would also be beneficial to have a full clean driving license, although this isn’t a requirement.
In return, we offer:
- a competitive salary: dependent upon experience and discussed at interview.
- career development opportunities: we are a fast-growing and ambitious firm. We understand that to fulfill our potential, we need to fulfill that of all our colleagues.
- health and wellbeing: virtual yoga, wellbeing events and our ‘Time to Move’ scheme, offering colleagues time to simply get away from their desks.
- benefits: pension scheme, comprehensive health plan, option to buy/sell annual leave, recognition scheme, recruitment referral scheme.
- making life easier: we offer a flexible and grown-up approach to work, to include remote working.
We are committed to maintaining an inclusive work environment. We encourage equality and diversity and treat all job applicants and colleagues fairly — regardless of age, gender, disability, ethnicity, religion or any religious or cultural beliefs, marital status and civil partnership, sexual orientation, pregnancy and maternity. We have no tolerance for discrimination.
Here, we can be ourselves, succeed on merit, and grow with people from all walks of life.
If you are interested in applying to this role please click the ‘Apply Now‘ button, stating the role you wish to apply to, attaching a CV & Cover Letter to your email.